# UploadDoc (Aecron Technologies) | Full Product & Pricing Reference

> UploadDoc is a document intake inbox for organizations. Share one link, anyone uploads files with no account, your team reviews and approves them, and approved files sync to Google Drive, Dropbox or OneDrive.

## Tagline
Collect documents. Approve what's right.

## Product Overview & Core Loop
1. **Share link or QR poster**: Create an intake folder with custom form fields and share a single link or printable QR poster.
2. **No-account guest upload**: External submitters enter their name and email and upload up to 10 documents per batch directly to Cloudflare R2 without creating an account.
3. **Free watermarked review**: Incoming files land in the workspace Queue with watermarked WebP raster previews. Reviewing previews costs 0 tokens, and raw file downloads remain locked (HTTP 403) until accepted.
4. **Accept (1 token) or reject (0 tokens)**: Accepting a document deducts 1 token and unlocks the raw file. Rejecting with feedback costs 0 tokens and sends the submitter a tracking link where they can edit metadata (title and notes) up to 3 times.
5. **Cloud storage sync**: Accepted documents sync automatically to Google Drive, Dropbox, or Microsoft OneDrive, with an optional zero-retention setting that purges the UploadDoc copy once cloud delivery is confirmed.

## Pricing & Plans (NGN)
- **Token Rule**: 1 token = 1 approved document. Watermarked previews, rejections, and correction notes cost 0 tokens.
- **Free Personal Tier (free_tier)**: ₦0/month | 20 renewing tokens/month | 1 person (0 team seats) | 1 active folder | 15 MB max file size | Manual download only (no automatic cloud sync) | 180d accepted / 30d pending retention.
- **Free Organization Workspace (Welcome Tier)**: ₦0 to start | 500 one-time welcome tokens | 3 team seats | 5 active folders | 50 MB max file size | 1 cloud provider (up to 50 automatic syncs) | 365d accepted / 90d pending retention.
- **Starter Plan**: ₦10,000/month | 1,500 tokens/month | 5 team seats | 10 active folders | 50 MB max file size | Unlimited automatic cloud sync across Google Drive, Dropbox, and OneDrive.
- **Growth Plan**: ₦40,000/month | 5,000 tokens/month | 15 team seats | 25 active folders | 150 MB max file size | Unlimited automatic cloud sync.
- **Enterprise Plan**: ₦80,000/month | 20,000 tokens/month | 50 team seats | 100 active folders | 500 MB max file size | Unlimited automatic cloud sync | Permanent audit log history.
- **Token Top-Up Packs**: Standard Token Pack (₦5,000 for 2,000 tokens) | Volume Token Pack (₦10,000 for 5,000 tokens).

## Target Workflows
### Vendors & Suppliers (Procurement, Operations, Accounts Payable)
- Pain Point: Invoices, tax forms, and compliance certificates arriving across scattered email threads with missing details.
- UploadDoc Workflow: Share one vendor intake link. Review watermarked previews in the Queue, reject incomplete submissions with a note, and sync approved files to cloud storage.
- Common Documents: Vendor Invoices, W-9 / CAC / Tax Certificates, Insurance Certificates, Delivery Notes

### Accounting & Bookkeeping (Accountants, Tax Preparers, Finance Teams)
- Pain Point: Collecting bank statements, receipts, and tax schedules across buried email attachments.
- UploadDoc Workflow: Give each client or period a dedicated intake folder. Approve valid statements in one click and sync them to your connected drive.
- Common Documents: Tax Statements, Bank & Credit Statements, Management Accounts, Receipts & Invoices

### Schools & Admissions (Registrars, Admissions Officers, Department Admins)
- Pain Point: Student transcripts, IDs, and medical records arriving as unreadable camera photos or broken links.
- UploadDoc Workflow: Publish an open intake link or QR poster per program. Reject unreadable submissions for free and only spend a token when accepting valid files.
- Common Documents: Official Transcripts, National ID / Passport Copies, Medical Records, Reference Letters

### Client Services & Legal (Client Onboarding, Operations, Legal Teams)
- Pain Point: Sensitive client IDs, signed agreements, and onboarding paperwork scattered across email and chat.
- UploadDoc Workflow: External senders upload with no login required. Your team reviews files in a role-permissioned workspace before syncing to matter folders.
- Common Documents: Proof of Identity & Address, Signed Agreements, Onboarding Forms, Supporting Evidence


## Frequently Asked Questions
### Q: What is UploadDoc?
A: UploadDoc is a document intake inbox for organizations. Share one link, anyone uploads files with no account, your team reviews and approves them, and approved files sync to Google Drive, Dropbox or OneDrive.

### Q: Who is UploadDoc built for?
A: UploadDoc is built for organizations that collect documents from people outside their team, including vendors, suppliers, clients, students, applicants, and contractors.

### Q: Do submitters need an account to upload files?
A: No. External submitters never create an account or install software. They open your intake link or scan a QR code, enter their name and email address, and upload up to 10 documents per batch.

### Q: How does pricing and token usage work?
A: 1 token equals 1 approved document. Inspecting watermarked previews in the Queue, rejecting submissions, and asking for corrections all cost 0 tokens. Free Personal accounts receive 20 renewing tokens per month (₦0), free organization workspaces start with 500 one-time welcome tokens, and paid organization plans start at ₦10,000 per month.

### Q: Which cloud storage providers does UploadDoc sync with?
A: Approved documents sync with Google Drive, Dropbox, and Microsoft OneDrive. Organizations can also enable a zero-retention option to purge the UploadDoc copy after cloud delivery is confirmed.

### Q: How do rejections and resubmissions work?
A: When a reviewer rejects a document with feedback, the rejection costs 0 tokens and the submitter receives a tracking link. From that link, the submitter can edit the submission metadata (title and notes) and resubmit up to 3 times, or submit a fresh file via the intake link if the document itself needs to be replaced.

### Q: Why are raw files locked before approval?
A: To protect your storage and billing balance, UploadDoc generates a watermarked raster preview for every incoming file. The original binary remains locked (HTTP 403) until a reviewer with approval permission accepts the document for 1 token.

### Q: How is UploadDoc different from email attachments or a shared drive link?
A: Email attachments clutter inboxes, hit size limits, and lack a structured review queue or audit trail. Shared Google Drive or Dropbox folders often require guest logins or expose folder contents. UploadDoc gives you a branded intake link with custom fields, a review queue with watermarked previews, and automatic cloud sync only after a file is approved.

### Q: How is UploadDoc different from checklist request tools like Content Snare?
A: Checklist tools are designed around multi-page questionnaires and scheduled chasing per client request. UploadDoc is an open inbound document intake inbox: publish one link or QR poster per folder, let anyone submit without an account, and pay only for the documents you accept.


## Comparison Guides
- UploadDoc vs Content Snare: https://uploaddoc.space/compare/content-snare
- UploadDoc vs Pipefile: https://uploaddoc.space/compare/pipefile